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PowerSchool SIS - RIDE ADT Working Implementation Guide

Hosted PowerSchool SIS allows you to download state reports within the UI (Data and Reporting > Reports > Compliance Reports), but there is currently no functionality for automatically sending the data directly from PowerSchool to RIDE. RI districts using PowerSchool SIS will need an intermediary server to extract the required data from PowerSchool and then pass it onto the RI Department of Education’s (RIDE) reporting system.

This document captures the steps for automating RI State Reporting from hosted PowerSchool SIS through RIDE’s Automated Data Transfer (ADT) agent.

Recommendations

• As of September 2025
  • PowerSchool Support may not be sufficiently familiar with RI State Reporting and redirect you to the State Reporting Help documentation, which has not been updated. Be wary of PowerSchool documents that have not been updated to reflect the Enhanced UI.
    • Eg. The RIDE aligned reports that can be run manually in PowerSchool SIS are found in Date and Reporting > Reports > Compliance Reports (not “State Reports” as you’ll find in the help documents)
• PowerSchool SIS does not offer any direct way to automatically export data for RIDE reporting through the ADT agent
  • In order to automate reporting through ADT, you will need VPN access to connect to your hosted database. Once connected, you can use ODBC to extract and send the required data to RIDE through the ADT.
    • PowerSchool’s documentation does not explicitly state that this is the method for automating state reporting in Rhode Island, but there is currently no viable alternative: https://help.powerschool.com/t5/PowerSchool-SIS-Administrator/Q-amp-A-PowerSchool-Hosting-Services/ta-p/62650#VPN%3F
    • From the link above, download the required PowerSchool Network Access Agreement
      • Complete the agreement and submit a case to PowerSchool Support.
      • You may need to convince support that you do in fact need VPN/ODBC access for RI State Reporting (and they may suggest otherwise)

Implementation

Below is a step-by-step guide to setting up a Windows environment to connect to your hosted PowerSchool SIS using VPN, extracting the data using ODBC and SQL queries, and scheduling the data upload to RIDE using the ADT agent.

These steps assume you already have some prerequisites:

• VPN/OBDC Credentials from PowerSchool
• Access to administer a Windows computer (physical or virtual) (x64 is recommended)
• Access to district RIDE Portal & eRIDE with the following modules:

ADT Access

eRIDE Enrollment Census

Environment Setup