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Non-negotiable rule for this workshop: Do not paste personally identifiable information (PII) or sensitive client or donor data into AI tools.

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What this means in practice

Use AI tools (including NotebookLM) only with:

• Public sources (web pages, published reports, public policies)
• Synthetic examples (you write a fictional scenario)
• Anonymized excerpts (de-identified and generalized)

If organizational policy is unclear, treat internal data as not safe unless it has been anonymized.

What NOT to include (examples)

Direct identifiers (always remove)

• Names (clients, students, staff, donors, volunteers)
• Emails, phone numbers
• Addresses, ZIP codes if combined with other details
• Dates of birth, ID numbers, account numbers
• Photographs, signatures

Indirect identifiers (often identifying in small communities)

• A rare job title paired with a location or program (“the only bilingual case manager”)